1. Travel costs will be reimbursed within 30 days after receiving all documents on the reimbursement website:
- Boarding passes from your flight,
- Flight bookings/invoices/confirmations where it is clearly designated:
a. the price b. the passenger c. the date of booking and d. the destination.
– Bus or train tickets etc.
– Receipts for the insurance (only for non-EU countries)
– Receipts for the visa (if applicable)
2. Please organize the documents chronologically, and name them with numbers before uploading, so they can be easily followed and understood by our accountant. The reimbursement requests that are just uploaded without naming them and organizing them properly, will not be accepted and you will need to upload them again, which will result in a long delay in the reimbursement.
3. You should upload all your documents to this website, under the “Document Manager” section. You need to upload files in the subfolder with your name on it SUBFOLDER WITH YOUR NAME.
4. We accept only the following formats of documents: jpg, jpeg, png, doc, docx, xls, xlsx, ppt, pptx, pdf.
5. Deadline for uploading all tickets is 1 month after the end of your mobility. By latest this date, you need to upload all tickets, organized and named accordingly.
6. The reimbursement form is available in the “Document Manager” section. It is necessary to hierarchically put the tickets in order from the time when the person left the home and to name the documents accordingly. The visa costs and insurance costs for participants from non-EU countries (up to 15 euro) will also be reimbursed, so please include them in theform.
Example:
